Assign Company Authentication Codes to each company that you intend to electronically file for through GEMS.
1. Navigate to the desired Company Snapshot and click VIEW MORE DETAILS.
2. Locate Electronic Filing and select Electronic Filing Authentication.
3. Click the EDIT button to add the Electronic Filling Authentication details.
4. The Electronic Filing Authentication window will appear. Complete the Electronic Filling Authentication and Representative Authentication sections.
Company Authentication Code
Enter the 6 digit authentication code issued by Companies House for the company in the Company Authentication Code field. Enter the Presenters forename and surname into the fields Representative Forename and Surname.
Representative Authentication
If the company holds a Director or Company Secretary appointment that you may file electronic submissions for in the future, then also add the authentication details of the company's nominated representative.
NOTE: At least three pieces of representative authentication information must be entered.
5. When finished, click SAVE. The details have now been assigned to the Company and you can file forms relating to that Company with Companies House via GEMS.
Tip: To verify that the Company Authentication Code has been added to a company, navigate to the Company Snapshot, click VIEW MORE DETAILS and open the Electronic Filing Authentication screen.
Add a Company Authentication Code to a Group of Companies
To save you time, GEMS enables you to add the same Company Authentication Code to a group of companies simultaneously.
1. From the Home Hub toolbar, click Admin and select GEMS Settings> System Management.
2. From the left menu, locate Electronic Filing and select Company Authentication Code.
3. When the pane opens, click the EDIT button.
4. Enter the Company Authentication Code for the companies. In our example, we will enter 3211.
5. Choose the companies to which the code should be applied, using the lookup icon in the Apply to Company(s) section.
6. A pop-up window will appear with the list of Companies. Tick the checkboxes next to the Companies you want to add the authentication code to.
7. Click the Go button.
8. The Companies that you selected will appear in the Apply to Company(s) box. Click the SAVE button to add the authentication code to those Companies.
9. All companies selected will now share the same Company Authentication Code.
Tip: To verify that the Company Authentication Code has been added to a company, navigate to the Company Snapshot, click VIEW MORE DETAILS and open the Electronic Filing Authentication screen.
