When entering ownership data in GEMS for Business Entities (Companies) that do not issue securities we’ll enter it via the Non-Capital Ownership method.
We track this data on a Business Entity’s Register of Members – Non Capital Ownership Screen (sometimes called the Register of Members – Guarantee Screen).
This Screen tracks Members and what percentage they own of a company. It is typically used for limited liability companies and partnerships.
Enter Members for a new entity
A company that does not issue securities and has recently been added to GEMS will initially have an empty Register of Members – Non Capital Ownership Screen. We must add the company’s initial Members to this Screen to record ownership.
In this scenario, Bera Retail Services LLC is a company formed on August 20th, 2025, and it does not issue securities. Its sole Member is Ursa Properties LP. We have recently added Bera Retail Services LLC to GEMS and now need to enter its ownership information.
1. Navigate to the Snapshot of the relevant entity and click VIEW MORE DETAILS. In this scenario, we’ll navigate to Bera Retail Services LLC.
2. Locate and select the entity’s Register of Members – Non Capital Ownership Screen.
3. Click New Member.
4. The New Member page will open. View the screen shot below and the accompanying table to learn how to complete the fields.
Member | Select the entity serving as a Member. In this scenario, well select Ursa Properties LLC. |
Membership Type | Select a Membership Type that describes the new Member, if desired. In this scenario, well select Managing Member. |
% Held | Enter the percentage of the company the Member owns. In this scenario, well enter 100% since Ursa Properties LLC is the only Member. |
Number of units held | Enter the units owned by the Member. In this scenario, we do not track units for Bera Retail Services LLC, so we'll leave this field empty. |
% Parent Voting Interest held | Enter the voting interest of the Member. In this scenario, we'll enter 100% since Ursa Properties LLCs voting interest is the same as its overall holding. |
Certificate No. | Enter the number of the certificate proving the Member's ownership if desired. In this scenario, we'll enter 2374. |
Date Appointed | Enter the date the Member began its ownership. In this scenario, we'll enter Aug 20 2025. |
Resigned | Enter the date the Member ended its period of ownership. In this scenario, Ursa Properties LLC is still a Member currently, so we'll leave this field blank. |
Transactions on previous register | This checkbox is a GEMS automation. Leave it as is. |
Confirmed | Leave this box checked so GEMS reads this record as valid. |
5. Click SAVE.
GEMS will return to the Register of Members – Non Capital Ownership Screen and your new Member will be displayed.
If needed, repeat steps 1 through 5 for any additional Members.
See related article Update an entity's existing Members