Introduction
A Joint Shareholder refers to two or more individuals or entities that collectively own the same shares in a company. In this arrangement, the listed holders act together as a single ownership group for those shares. The shares are not owned separately by each person; instead, ownership is shared jointly.
Joint shareholdings are often used for family ownership, inheritance planning, or legal and trust arrangements.
Record Joint Shareholders
You can streamline the recording of your Joint Shareholders by ensuring the following:
• A Non‑Affiliate Entity has been added to GEMS to represent the Joint Shareholder record (for example, Joint holder Record for Emma and Raj Patel).
• A Person Entity has been added to GEMS for each individual Joint Shareholder (for example, Emma Patel and Raj Patel).
In this scenario, Emma and Raj are a married couple who founded a private company in the UK called Brightwell UK Ltd. Instead of issuing shares to each of them separately, the company issues 1,000 voting shares jointly to Emma Patel and Raj Patel.
Navigate to the Entity Snapshot and open the VIEW MORE DETAILS screen.
2. Locate and select Joint Holders.
3. Locate and click New Joint Holder.
4. Locate and click the Joint Holder Title Look Up List. In this scenario we will select Joint Holder Record for Emma and Raj Patel.
Use the New Non Person Entity option to add any Non Person Entities that are not available in the Look Up List.
NOTE: When adding a new Entity record from the Joint Holder Screen, the category will default to Joint Holder.
5. Locate and click the Joint Holder Entity Look Up List. In this scenario we will select Emma Patel.
Use the New Entity & Person option to add Joint Holders that are not available in the Look Up List.
NOTE: When adding a new Entity record from the Joint Holder Screen, the category will default to Joint Holder.
6. Identify the Primary Joint Holder and enter the Effective From date. In this scenario we will identify Emma as the Primary Joint Holder as of Aril 10, 2026.
7. Click Save
8. Repeat steps 3-7 for each additional Joint Holder.
Next Steps:
Issue the Share Ownership to the Joint Holder Record through the Add Stockholder/Shareholder Transactions screens.