Introduction
The Change Summary gives users a clear and consolidated view of changes made in GEMS. By presenting changes together in a summarized format, it can provide details that may not be fully represented in the Audit Trail.
As of GEMS 12.7, the Change Summary is available in a Preview state. Users may use the Change Summary while it is available as a Preview, but its functionality is subject to change based on feedback.
Please note: Change records will begin being recorded by GEMS on October 19, 2026, and only changes made on or after that date will be available in the Change Summary.
Review Access Permissions
Only users who have the Show Change Summary box ticked on their User Profile will have access to the Change Summary. All Administrators will have this box ticked by default.
Explore the Change Summary Screen
1. DATE and TIME
These columns display the date and time the change occurred.
2. ENTITY
This column displays the Entity associated with the change when applicable.
Use this column to identify which record was affected.
3. USER
Use this column to determine which user made the change.
4. ACTION and SECTION
The ACTION column identifies what action occurred, such as an add or an edit.
The SECTION column identifies where the activity occurred within GEMS.
Together, these columns show what happened and where it happened.
5. CHANGE SUMMARY
This column displays the records, fields, and values affected by a change in a consolidated, easy-to-review format.
Use these details to confirm exactly what has changed.
View changes made in GEMS with the Change Summary
In this scenario, would like to see a list of all changes made to Appointment records throughout GEMS in the past week.
1. Click on the Admin Hub and select Other Modules> Change Summary (Preview).
2. The Change Summary (Preview) page opens, showing all changes made to the database beginning on October 19, 2026. Click Advanced Search to add specific criteria.
3. The Advanced Search builder opens. Add any necessary criteria and filters in the Criteria section. In this scenario, we will add criteria to ensure we only return changes made to the Appointments Section within the last 7 days.
4. Click SEARCH at the bottom of the Advanced Search builder.
The Change Summary results that match your criteria are displayed.