Introduction
A Company must file an Annual Return with audited accounts once at least in every calendar year. The B1 is the annual return sent to the Companies Registration Office (CRO) by each company that is incorporated in the Republic of Ireland. The steps detailed in this tutorial will be available only if the user has ‘Ireland’ selected in the My Business Rules dropdown list and is referencing an entity incorporated in Ireland.
Please note: The B1 Wizard is only available if the Ireland jurisdiction is included in the GEMS license. In addition, a company must have an annual return filing record for the B1 Wizard to be usable.
Creating an Annual Return Activity
The B1 Wizard is available only for companies that have an annual return activity due. To create an annual return activity:
Navigate to the company record and go to Registration & Licenses > Incorporation.
Click the Add Activity icon.
Select the “Annual Return” Activity Type
Provide an Activity title for the new Activity and ensure the Made Up Date Fields are populated.
Please note: The made-up date will act as the due date for the annual return (It’s Annual Return Date) and will calculate the ‘Due Date’ automatically (56 days after the Made Up date i.e. the date past which point it would be deemed overdue).
Please note: If further To-do items are desired these may be added in addition to the pre-defined options provided. GEMS provides for the item “Prepare and File B1 Annual Return” but GEMS Administrators may update the underlying Activity Workflow to include additional steps too.
Click the Save button.
Searching for and Launching the B1 Wizard
To launch the B1 Wizard, do one of the following:
OPTION 1: Via the associated Activity Record.
For an Ireland-incorporated entity, navigate to Registrations & Licences > Incorporation. Then select the “Existing Activities” icon.
From this screen, the B1 wizard may be launched by selecting the “Generate” button from the relevant Activity’s To-Do item.
Please note: If the “Activities” panel has been added to the Company Snapshot page, Activities may also be accessed from this location.
Please note: If a GEMS user has been assigned an Activity they may also access the Activity from their dedicated “Activity Hub”.
For more information on using Activities, please see our dedicated Compliance Tracker Tutorials.
OPTION 2: On an Ireland-incorporated entity’s Snapshot menu, click the Associated Actions option:
OPTION 3: On an Ireland-incorporated entity’s Basics Page, click on the Associated Actions icon
OPTION 4: Click on the Search button and select ‘Wizard’ from the first drop-down box, enter ‘B1’ in the last search field, and click the Search button. Click on the resulting record.
Please note: This option is most suitable when you want to file annual returns for a batch of companies.
You can also set up a custom Home Page panel to list favourite or frequently used Wizards. For information on setting up custom Home Page Panels, please see the Homepages Tutorial.
Running the Wizard
Step 1: Introduction
Once invoked the Wizard launches as a popup and guides you through a five-step process.
Step 2: Batch Details
Step 2 requires you to enter the basic details of the annual return created.
On this screen, enter the following details:
Field | Description |
Company | Use the search icon to locate the company for which you want to file the B1. If you have used Option 2 or 3 to launch the wizard, the company is already pre-selected. |
Date Range From | The date range is used to automatically select a list of companies that have annual returns due within the specified period. |
Date Range To |
|
Is Bond Attached | Select this checkbox if a Bond is to be attached to the B1. |
A list of other directorships is submitted in another format | Select this checkbox if a list of other directorships is being submitted in another format. |
List of Past and Present Members | If applicable it can be specified that a list of past and present members is submitted on CD or in another format. |
Step 3: Annual Returns
This screen displays the details that will be filled in the B1 form based on your selections in the previous section of the wizard. You can remove any of these records by clicking on the Remove hyperlink to the right of the annual return record. You can also edit the details manually by clicking the Edit button. However, editing in this manner will change the details for the annual return only; it will not update the details in GEMS itself.
Please note: If you click Next without providing the accounting period dates in ‘Financial Year From’ and ‘Financial Year To’, a warning message is displayed to remind you that the dates should be filled in IF accounts are required to accompany the B1. You may click Edit and enter the dates or you can click on Continue to proceed.
Step 4: Summary
On this screen, a summary of each B1 form that is being produced is shown. If B1 forms should not be produced the remove button can be selected.
Once you are satisfied with the B1 forms being generated, click the Next link to move to the next step of the wizard.
Step 5: Finish
On the final screen of the wizard, you can choose to:
Launch Filing Module - If you do not want to file the form immediately, then select this option and clear the automatically selected ‘Launch Electronic Filing Module Immediately’ option. Then when you click the Finish link, you will receive a popup notification that the document has been assembled, and a copy of the document is saved into GEMS Documents for later searching and retrieval.
Launch Electronic Filing Module Immediately - If you select the option, ‘Launch Filing Module’, this option is also selected by default. If you then click Finish, this launches the electronic filing module where you can check the details to be populated in the form, validate the form against predefined rules, and preview the form itself. Once you are satisfied you can submit it to the CRO electronically from the Filing module.
Once the relevant EF (Electronic Filing) documents have been created through one of the above launch points, the following document will be generated in GEMS.
The B1 EF Form – this file will contain the information to be submitted to the CRO
Once this document has been reviewed and submitted the following forms will be generated
The Submission PDF – this file is provided to the presenter who submitted the form as a form of record keeping.
*The Signature Page – this file must be downloaded and signed, then uploaded to the CRO using the GEMS CRO Upload Wizard (please note this document is only generated if the Signature Method specified is via Signature Page)
The process for electronically filing a B1 in GEMS follows 2 key steps
Reviewing the B1 EF Form and submitting the document to the CRO
Ensuring the required signature(s) are provided (in the case of signature pages, these will need to be uploaded using the CRO upload wizard).
Once the B1 has been fully signed, another document is generated on GEMS called the Submission PDF & Signature. This contains the submission PDF with evidence of the signature that was provided to CRO and it will have the same batch number as the EF form, Submission PDF, and Signature Page.
For a more in-depth review of this process please see below:
Adding a Registered Person to a Company
A registered person under section 39 Companies Bill is a person authorized by the company to bind the company generally. If a company has a Registered Person, the details of the Registered Person must be entered in the B1 form.
To add a Registered Person to a company, do the following:
Navigate to the company record and go to Company Details > Contacts. Click the New Entity Contact hyperlink on the Entity Contact search box.
In the New Entity Contact screen, use the dropdown lists or the lookup buttons to select ‘Registered Person’ in the Contact Type field and the authorized person in the Entity Contact field.
Please note: The Entity Contact must be a person.
Fill in any other information available. Of particular importance is the ‘Effective From’ date as this is entered as the ‘Date of Appointment’ in the B1 form.
Please note: The address GEMS uses for the B1 form is the Home address (or Default address) associated with the Person record NOT the ‘Entity Contact Address’ on this screen.
Click the Save button.
When you create the B1 form for this company in GEMS, the details of the registered person are populated in the ‘Registered Persons’ section of the merged B1 form and/ or the Registered Persons screen of the Filing Module.
Setting up a Signatory
To set up an Irish company to file the B1 form electronically, you need to provide details of the Director and Secretary or Electronic Filing Agent that can authorise and submit the form. You can provide these details in the following places:
Company Record - these details will apply to all B1 electronic filings for the company
Filing Module - these details will apply to all B1 electronic filings being done at that time from the Filing Module. The details will not be saved for future use.
Person Record - Though you cannot appoint a person as a Signatory in the Person Record, you can save their authentication details so that when the person is appointed as a Signatory from a Company record or the Filing Module, their authentication details are automatically populated.
Company Record
To provide Signatory details in the company record do the following:
Navigate to Company >View More Details> Electronic Filing > Electronic Filing Authentication.
Click the Edit button.
Complete the details in the ‘Director/ Secretary Authentication’ section or the ‘Electronic Filing Agent Authentication’ depending on which one is authorised to submit the filing.
Select the ‘Sign via Revenue Online System (ROS)’ checkbox to use a ROS digital signature.
If filling in the ‘Electronic Filing Agent Authentication’ section, provide the name and email address of the representative in whose name the filing will be made.
Click the Save button.
Filing Module - Directors/ Secretaries
To mark a director or secretary as a Signatory in the Filing Module, do the following:
In the Filing Module go to the Secretaries or Directors section, depending on which type of entity is to be set as the Signatory.
Click the Edit icon next to the relevant secretary/ director record.
Select the ‘Signatory’ checkbox.
Select either the Signature Page or ROS Signature from the ‘Signature Method’ drop-down list.
ROS Signatures use the digital certificate issued by Revenue Online Services. If this option is selected, when the electronic filing is submitted, the Signatory will receive an email asking them to log into the ROS website and authorise the form.
Please note: When you select a signing method for one director or secretary, GEMS automatically selects the chosen signing method for the other directors and secretaries. This is because if one director/ secretary is signed by ROS, all the directors/ secretaries must do the same.
Click the Save button. The entity will now be listed as a Signatory on the summary screen.
Filing Module - Electronic Filing Agent
To mark an Electronic Filing Agent as a Signatory in the Filing Module, do the following:
In the Filing Module go to the Electronic Filing Agent section and click the Edit button.
Select the ‘Signatory’ checkbox.
Enter the Agent Name and email address of the EFA (if the EFA is a person) or the person who will be signing the form on behalf of the EFA company/ non-affiliate.
Click the Save button.
Person Record
To enter a person’s authentication details in their Person record, do the following:
Navigate to Person > Electronic Filing > Electronic Filing Authentication.
Click the Edit button.
Select the ‘Sign via Revenue Online System (ROS)’ checkbox.
Click the Save button.
Setting up a Presenter (Admin only)
To set up a presenter to file documents electronically, do the following:
Navigate to Menu > GEMS Settings > System Management > Electronic Filing > Presenters. A list of any existing presenters is displayed.
Click the New Presenters hyperlink in the top right-hand corner.
Select the name of the company, person, or non-affiliate that will act as the presenter.
Select the jurisdiction in which this company, person, or non-affiliate will be the company’s representative with the filing authority. You can use the Search icon to locate and select the required jurisdiction.
Enter the identifier/ electronic signature string and the authentication/PIN details provided by the CRO. The Digital Certificate File (CER format) is no longer required, please enter the text “Not Required”
If the person who will be filing the form is set up as a GEMS user, use the search icon to select the user and populate it in the ‘Assign to User(s)’ field. You can select more than one user.
If this presenter should be used by default for electronic filing in this jurisdiction, select the ‘Default’ checkbox.
Click the Save button to save the presenter details to the database.
B1 Filing Module - Presenter
To view the details of the presenter, click on the Presenter link in the Filing Module.
Electronic Filing Presenter |
|
Username | Populated from “Identifier/Electronic Signature String” Menu > GEMS Settings > System Management > Electronic Filing > Presenters |
Password | Populated from “Authentication/PIN” Menu > GEMS Settings > System Management > Electronic Filing > Presenters |
Presenter Details (Not sent to CRO) |
|
Name | Populated from “Name” Menu > GEMS Settings > System Management > Electronic Filing > Presenters |
Presenter Details (Sent to CRO) |
|
Reference | Populated from “Reference” Menu > GEMS Settings > System Management > Electronic Filing > Presenters |
I/We hereby certify that the particulars contained in this form are correct and have been given in accordance with the Notes on Completion of the statutory e.g. B1 Form.
| Not auto-populated - must be manually checked |
WE HEREBY CERTIFY that all documents which are required under Part 6 of the Companies Act 2014 to be annexed to this annual return, have been so annexed, and that they are true copies of the originals laid or to be laid before the relevant general meeting, or presented to the member(s).
| Not auto-populated - must be manually checked |
Authentication Methods
These two methods offered by electronic submissions can be authenticated by Signatories and presenters. Without authentication, the CRO will not accept the form submitted. The two methods are:
ROS Signature - This uses the digital certificate issued by Revenue Online Services. If this option is selected, when the electronic filing is submitted, the Signatory will receive an email asking them to log into the ROS website and authorise the form.
Signature Page - The Signature page should be downloaded, and signed, and then the signed document should be uploaded to CRO via the CRO upload wizard.
Appended Documents
Required appended documents can be specified by selecting the New icon within the filing module.
Please note: The files made available here are those that have been uploaded using the CRO Upload Wizard and have been specified as related to the entity being filed for. For more information on CRO Upload Wizard please see the CRO Upload Wizard Tutorial.
Appended documents can be previewed, deleted or their properties edited once attached by selecting the relevant icon to the left of the required document.
Form Mappings
The form B1 merges information from existing fields in GEMS to have a complete form for filing. These GEMS to Form mappings are as follows.
Form Field | GEMS Source |
Company |
|
Company Number | Company Details > Basics > Incorporation > Company Number |
Company Name | Company Details > Basics > Legal Name |
Company Type | Company Details > Basics > Entity Type |
Company Size | Company Details > Incorporation > Company Size |
Section 137 Bond | This information is provided during the B1 Wizard > Is Bond Attached |
Registered office |
|
Address Line 1 | This field will merge Company > Address > Street Number, Suite/Apt #, Address Line 1, where Address Type = 'Registered Office' as at the “Made up Date” of the Annual Return. |
Address Line 2 | This field will merge Company > Address > Address Line 2, where Address Type = 'Registered Office' as at the “Made up Date” of the Annual Return. |
Address Line 3 | This field will merge Company > Address > Address Line 3, City, County, Zip/Post Code, where Address Type = 'Registered Office' as at the “Made up Date” of the Annual Return. |
Address Line 4 | This field will merge Company > Address > State/Province, Country, where Address Type = 'Registered Office' as at the “Made up Date” of the Annual Return. |
Register of Members Address |
|
Address Line 1 | This field will merge Company > Addresses > Street Number, Suite/Apt #, Address Line 1, where Address Type = 'Register of Members' as at the “Made up Date” of the Annual Return. This can contain a website address. In this case, the value is taken from: Company > Addresses > Address Line 1 |
Address Line 2 | This field will merge Company > Addresses > Address Line 2, where Address Type = 'Register of Members' as at the “Made up Date” of the Annual Return. |
Address Line 3 | This field will merge Company > Addresses > Address Line 3, City, County, Zip/Post Code, where Address Type = 'Register of Members' as at the “Made up Date” of the Annual Return. |
Address Line 4 | This field will merge Company > Addresses > State/Province, Country, where Address Type = 'Register of Members' as at the “Made up Date” of the Annual Return. |
Address Type | Company > Addresses > Address Type = 'Register of Members' as at the “Made up Date” of the Annual Return. |
Register of Debentures Holders Address |
|
Address Line 1 | This field will merge Company > Addresses > Street Number, Suite/Apt #, Address Line 1, where Address Type = 'Register of Debenture Holders' as at the “Made up Date” of the Annual Return. This can contain a website address. In this case, the value is taken from: Company > Addresses > Address Line 1 |
Address Line 2 | This field will merge Company > Addresses > Address Line 2, where Address Type = 'Register of Debenture Holders' as at the “Made up Date” of the Annual Return. |
Address Line 3 | This field will merge Company > Addresses > Address Line 3, City, County, Zip/Post Code, where Address Type = 'Register of Debenture Holders' as at the “Made up Date” of the Annual Return. |
Address Line 4 | This field will merge Company > Addresses > State/Province, Country, where Address Type = 'Register of Debenture Holders' as at the “Made up Date” of the Annual Return. |
Address Type | Company > Addresses > Address Type = 'Register of Debenture Holders' as at the “Made up Date” of the Annual Return. |
Director’s Service Contract/Memoranda Address |
|
Address Line 1 | This field will merge Company > Addresses > Street Number, Suite/Apt #, Address Line 1, where Address Type = 'Director’s Service Contract/Memoranda' as at the “Made up Date” of the Annual Return. This can contain a website address. In this case, the value is taken from: Company > Addresses > Address Line 1 |
Address Line 2 | This field will merge Company > Addresses > Address Line 2, where Address Type = 'Director’s Service Contract/Memoranda' as at the “Made up Date” of the Annual Return. |
Address Line 3 | This field will merge Company > Addresses > Address Line 3, City, County, Zip/Post Code, where Address Type = 'Director’s Service Contract/Memoranda' as at the “Made up Date” of the Annual Return. |
Address Line 4 | This field will merge Company > Addresses > State/Province, Country, where Address Type = 'Director’s Service Contract/Memoranda' as at the “Made up Date” of the Annual Return. |
Address Type | Company > Addresses > Address Type = 'Director’s Service Contract/Memoranda' as at the “Made up Date” of the Annual Return. |
Register of Directors/Secretary's Interests in Shares/Debentures Address |
|
Address Line 1 | This field will merge Company > Addresses > Street Number, Suite/Apt #, Address Line 1, where Address Type = 'Register of Directors/Secretary’s Interests in Shares/Debentures' as at the “Made up Date” of the Annual Return. This can contain a website address. In this case, the value is taken from: Company > Addresses > Address Line 1 |
Address Line 2 | This field will merge Company > Addresses > Address Line 2, where Address Type = 'Register of Directors/Secretary’s Interests in Shares/Debentures' as at the “Made up Date” of the Annual Return. |
Address Line 3 | This field will merge Company > Addresses > Address Line 3, City, County, Zip/Post Code, where Address Type = 'Register of Directors/Secretary’s Interests in Shares/Debentures' as at the “Made up Date” of the Annual Return. |
Address Line 4 | This field will merge Company > Addresses > State/Province, Country, where Address Type = 'Register of Directors/Secretary’s Interests in Shares/Debentures' as at the “Made up Date” of the Annual Return. |
Address Type | Company > Addresses > Address Type = 'Register of Directors/Secretary’s Interests in Shares/Debentures' as at the “Made up Date” of the Annual Return. |
Disclosable Interests Register Address |
|
Address Line 1 | Data is not merged from GEMS |
Address Line 2 | Data is not merged from GEMS |
Address Line 3 | Data is not merged from GEMS |
Address Line 4 | Data is not merged from GEMS |
Address Type | Data is not merged from GEMS |
Minutes of Meeting Address |
|
Address Line 1 | Data is not merged from GEMS |
Address Line 2 | Data is not merged from GEMS |
Address Line 3 | Data is not merged from GEMS |
Address Line 4 | Data is not merged from GEMS |
Address Type | Data is not merged from GEMS |
Form Information |
|
Submission Type | Manually choose from a drop-down list of: · B1 First (6 month) Annual Return · B1 Annual Return with Financial Statements · B1 Annual Return with Auditor’s Report · B1B73 Annual Return with Change of ARD |
Date Of Last Annual Return | Taken from “Date Filed” filed field of the most recent annual return. Registrations & Licences > Incorporation > Filings |
Return Made Up To | Company Details > Registration & Licences > Filings > Annual Return > Due Date |
Return Made Up To Earlier Date | Manually choose from a drop-down list of: · The company wishes to RETAIN the anniversary of its existing ARD for next year · The company wishes to CHANGE its ARD for next year to the same date next year as the Return Made Up To date on this return |
New Annual Return Date (B73) | Not merged – Must be manually specified |
List of past and present members is submitted on CD | Provided in Step 2 of the B1 Wizard. |
List of other directorships is submitted in another format | Provided in Step 2 of the B1 Wizard. |
Financial Details |
|
Financial Year From | Provided in Step 3 of the B1 Wizard. |
Financial Year To | Provided in Step 3 of the B1 Wizard. |
Reason why no Financial Statements are uploaded | Choose from a drop-down list of: · First Annual Return after Incorporation (6-month rule) · Company stands exempt under s. 996(2) or s.1220(2) (CLG or DAC which has received an order from the Charities regulator exempting them from filing financial statements with CRO) · Non-designated Unlimited Company (ULC) claiming audit exemption and not required to file financial statements (s. 1277(5)) · Non-Designated Unlimited Company (ULC) not required to file financial statements filing special auditor’s report only (s. 1277(1)) |
Auditor Details |
|
Audit Exemption Type | Dropdown containing; · Blank (Default) · First Annual Return after Incorporation (6 month rule) · Company stands exempt under s.996(2) or s.1220(2) (CLG or DAC which has received an order from the Charities regulator exempting them from filing financial statements with CRO) · Non-designated Unlimited Company (ULC) claiming audit exemption and not required to file financial statements (s.1277(5)) · Non-Designated Unlimited Company (ULC) not required to file financial statements filing special auditor's report only (s.1277(1)) |
Auditor Type | Company > Contacts > Contact Type = Auditor > If Business Entity/Company or Non-Affiliate = Company If Person = Person |
Auditor Registration Number | Company > Contacts > Contact Type = Auditor > Entity Contact Basics > Auditor Registration Number GEMS takes this from the company/person/non-affiliate basics screen of the entity which is the current confirmed auditor contact as of the B1 Date Due for the reporting company. |
Auditor Name | Company > Contacts > Contact Type = Auditor > Entity Contact Basics > If Company > Legal Name If Non-Affiliate > Name If Person > First Name + Surname |
Donations |
|
Name of person or political party to whom donation was made | Company > Donations > Entity (where ‘Donation Type’ = Political) |
Value of donation €/__ | Company > Donations > Value of Donation (where ‘Donation Type’ = Political) GEMS reports this on the B1 form based on the value of the donation. The CRO rules on the value of the donation at which this must be reported are as follows: Returns made up to 6th November 2013 or earlier: €5,079 Returns made up to 7th November 2013 or later: €200 |
Secretary
Page 2 of the merged B1 form contains details of one Person and one Corporate Secretary; if there are multiple secretaries, these are listed on separate Person and Corporate Secretary continuation pages. | Where the Secretary is a person, the Appointment Type is listed here, and details of the person are populated in the following fields. |
Surname | Company > Appointments > Company Secretary Appointments |
Forename | Company > Appointments > Company Secretary Appointments |
Former surname | If there has been a name change between the Date Of the Last AR & Date Of This AR, this contains the previous surname. |
Former forename | If there has been a name change between the Date Of the Last AR & Date Of This AR, this contains the previous forename. |
Entity Type | Dropdown with the following options; · 'Blank' · 'Body Corporate Registered Abroad' · 'EEA Resident Individual' o Person Details > Addresses > Country (Corresponding jurisdiction is EEA Country) o RULE: The address should be Current & Confirmed as of the Date of the Annual Return. Address Type = Work, if "Work" is not available, choose "Default", if "Default" is not available refer to the "Home" address. o If no address record is available, move to check the Person > Nationality (Person Details > Basics > Nationality (Corresponding jurisdiction is EEA Country)) · 'Irish Registered Company' o Company Details > Registrations & Licences > Incorporation > Jurisdiction = ‘Ireland’ OR Non-Affiliate Details > Basics > Incorporation > Jurisdiction = ‘Ireland’ · 'Non-EEA Resident Individual' o Person Details > Addresses > Country (Corresponding jurisdiction is NOT EEA Country) o RULE: Address must be Current & Confirmed as of the Date of the Annual Return. Address Type = Work, if "Work" is not available, the "Default" is chosen, if "Default" is not available the “Home” address will be chosen. o If no address record is available, GEMS will use the Person > Nationality (Person Details > Basics > Nationality (Corresponding jurisdiction is NOT EEA Country)) · 'Other Body Corporate formed in Ireland' · 'Partnership not registered as a business name in Ireland' |
Address Line 1 | PERSON Company > Appointments > Company Secretary Appointments > Appointed Entity > Addresses = Default address > Street Number, Suite/Apt #, Address Line 1
CORPORATE Company > Appointments > Company Secretary Appointments > Addresses > Street Number, Suite/Apt #, Address Line 1, where Company Secretary Appointments > Addresses > Registered Office Address |
Address Line 2 | PERSON Company > Appointments > Company Secretary Appointments > Appointed Entity > Addresses = Default address > Address Line 2
CORPORATE Company > Appointments > Company Secretary Appointments > Addresses > Address Line 2, where Company Secretary Appointments > Addresses > Registered Office Address |
Address Line 3 | PERSON Company > Appointments > Company Secretary Appointments > Appointed Entity > Addresses = Default address > Address Line 3, City, County, Zip/Post Code
CORPORATE Company > Appointments > Company Secretary Appointments > Addresses > Address Line 3, City, County, Zip/Post Code, where Company Secretary Appointments > Addresses > Registered Office Address |
Address Line 4 | PERSON Company > Appointments > Company Secretary Appointments > Appointed Entity > Addresses = Default address > State/Province, Country
CORPORATE Company > Appointments > Company Secretary Appointments > Addresses > State/Province, Country, where Company Secretary Appointments > Addresses > Registered Office Address |
Signatory | Director or Secretary: Appointee > Appointments > Appointment > Certifier = True * Liquidator, Statutory Receiver, and Electronic Filing Agent: Not Merged |
Signature Method | Not merged – Must be manually specified |
Secretary Type | Dropdown with the following options; · Blank where Appointment Type does not equal 'Company Secretary' or 'Assistant Secretary' or 'Joint Secretary', but Appointment Type Status = 'Secretary' and Statutory? = "True"
· Secretary where Appointment Type = 'Company Secretary' and Appointment Type Status = 'Secretary' and Statutory? = "True"
· Joint Secretary where Appointment Type = 'Joint Secretary' and Appointment Type Status = 'Secretary' and Statutory? = "True"
· Assistant Secretary where Appointment Type = 'Assistant Secretary' and Appointment Type Status = 'Secretary' and Statutory? = "True" |
PERSON > Appointed Entity (Person Details) > Basics > Contact Details > Email
CORPORATE > Appointed Entity (Company) > Basics > Contact Details > Email
NON-Affiliate > Appointed Entity (Non-Affiliate) > Basics > Contact Details > Email | |
Date of Birth | PERSON Company > Appointments > Company Secretary Appointments > Person > Privileged Information > Basics |
Corporate Secretaries Only |
|
Company Number | CORPORATE Company > Appointments > Company Secretary Appointments > Registrations & Licences > Incorporation > Company Number (if Company)
Company > Appointments > Company Secretary Appointments > Non-Affiliate Management > Basics > Company Number (where Non-Affiliate) |
Representative Name | Company > Appointments > Company Secretary Appointment > Representative, when the appointee is a non-person. |
Directors |
|
Surname | Company > Appointments > Director Appointments |
Forename | Company > Appointments > Director Appointments |
Date of birth | Company > Appointments > Director Appointments > Appointed Entity (Person Details) > Privileged Information > Date of Birth |
EEA Resident | Person > Privileged Information > Basics > Resident Of |
Business Occupation | Company > Appointments > Director Appointments > Appointed Entity (Person Details) > Privileged Information > Job Title/ Occupation |
Nationality | Company > Appointments > Director Appointments > Appointed Entity (Person Details) > Basics > Nationality |
Director Type | Dropdown with the following options;
· blank o where Appointment Type does not equal 'Director' or 'Alternate Director' or 'Shadow Director', but Appointment Type Status = 'Director' and Statutory? = "True"
· Director o where Appointment Type = 'Director' and Appointment Type Status = 'Director' and Statutory? = "True"
· Alternate Director o where Appointment Type = 'Alternate Director' and Appointment Type Status = 'Director' and Statutory? = "True"
· Shadow Director o where Appointment Type = 'Shadow Director' and Appointment Type Status = 'Director' and Statutory? = "True" |
Former Surname | If there has been a name change between the Date Of the Last AR & Date Of This AR, this contains the previous surname. |
Former Forename | If there has been a name change between the Date Of the Last AR & Date Of This AR, this contains the previous forename. |
Address Line 1 | Company > Appointments > Director Appointments > Appointed Entity (Person Details) > Addresses = Residential address > Street Number, Suite/Apt #, Address Line 1 |
Address Line 2 | Company > Appointments > Director Appointments > Appointed Entity (Person Details) > Addresses = Residential address > Address Line 2 |
Address Line 3 | Company > Appointments > Director Appointments > Appointed Entity (Person Details) > Addresses = Residential address > Address Line 3, City, County, Zip/Post Code |
Address Line 4 | Company > Appointments > Director Appointments > Appointed Entity (Person Details) > Addresses = Residential address > State/Province, Country |
Signatory | Director or Secretary: Appointee > Appointments > Appointment > Certifier = True * Liquidator, Statutory Receiver, and Electronic Filing Agent: Not Merged |
Signature Method | Not merged – Must be manually specified |
Company > Appointments > Director Appointments > Appointed Entity (Person Details) > Basics > Email | |
Alternate To: Forename | This is merged from the 'Alternate To' field on the Appointment record where Appointment Type = 'Alternate Director' and Appointment Type Status = 'Director' and Statutory? = "True" |
Alternate To: Surname | This is merged from the 'Alternate To' field on the Appointment record where Appointment Type = 'Alternate Director' and Appointment Type Status = 'Director' and Statutory? = "True" |
Director ID | Company > Appointments > Director Appointments > Appointed Entity (Person Details) > Priveledged Information > PPS Number Details > Number> “PPS Number” or if not present “RBO/CRO Verified Number“ will be used if available. If neither of the above numbers has been recorded on the PPS Number Details screen the field will appear blank. |
Director ID Type | Company > Appointments > Director Appointments > Appointed Entity (Person Details) > Priveledged Information > PPS Number Details > Type > “PPS Number” or if not present “RBO/CRO Verified Number“ will be used if available. If neither of the above types of ID has been recorded on the PPS Number Details screen the field will appear blank. |
|
|
First Name at DSP | Not merged – Must be manually specified If a director has an alternate First Name registered with the Department of Social Protection this may be manually entered here. |
Last Name at DSP | Not merged – Must be manually specified If a director has an alternate Last Name registered with the Department of Social Protection this may be manually entered here. |
Registered Person (where Company > Contacts > Contact Type = Registered Person) |
|
Surname | Company > Contacts > Entity Contact (Surname), where Company > Contacts > Contact Type = Registered Person) |
Forename | Company > Contacts > Entity Contact (Forename), where Company > Contacts > Contact Type = Registered Person) |
Date of birth | From the Person record of the Entity Contact: Person > Privileged Information > Basics > Date of Birth, where Company > Contacts > Contact Type = Registered Person) |
Date of Appointment | Company > Contacts > Effective From, where Company > Contacts > Contact Type = Registered Person) |
Address Line 1 | From the Person record of the Entity Contact: Person > Addresses > Street Number, Suite/Apt #, Address Line 1 (where Address Type = Home or if there is no Home address, where Default Address is selected), where Company > Contacts > Contact Type = Registered Person) |
Address Line 2 | From the Person record of the Entity Contact: Person > Addresses > Address Line 2 (where Address Type = Home or if there is no Home address, where Default Address is selected), where Company > Contacts > Contact Type = Registered Person) |
Address Line 3 | From the Person record of the Entity Contact: Person > Addresses > Address Line 3, City, County, Zip/Post Code (where Address Type = Home or if there is no Home address, where Default Address is selected), where Company > Contacts > Contact Type = Registered Person) |
Address Line 4 | From the Person record of the Entity Contact: Person > Addresses > State/Province, Country (where Address Type = Home or if there is no Home address, where Default Address is selected), where Company > Contacts > Contact Type = Registered Person) |
Share Capital |
|
Currency | Securities Management > Security > Currency > Currency ISO Code |
Total amount of authorised share capital | Sum (Securities Management > Authorised Summary > Amount Authorised) * (Securities Management > Authorised Summary > Security > Nominal Value) GEMS sums the total authorised share capital to date per currency and prints a separate Page 2 for each currency. |
Total Amount of Issued Share Capital | Sum (Securities Management > Shareholder/ Stockholder Summary > Total Holding) * (Securities Management > Authorised Summary > Security > Nominal Value) GEMS sums the total issued share capital to date per currency. |
Past and Present Members |
|
Surname/Company Name | Company > Securities Management > Issued Summary > Shareholder/ Stockholder Summary > Registered Holder > Transactions > Details > Registered Holder Name (Company Legal Name or Surname) |
Forenames | Company > Securities Management > Issued Summary > Shareholder/ Stockholder Summary > Registered Holder > Transactions > Details > Registered Holder Name (Forename) |
Address Line 1 | Company > Securities Management > Issued Summary > Shareholder/ Stockholder Summary > Registered Holder > Addresses > Default Address > Street Number, Suite/Apt #, Address Line 1 |
Address Line 2 | Company > Securities Management > Issued Summary > Shareholder/ Stockholder Summary > Registered Holder > Addresses > Default Address > Address Line 2 |
Address Line 3 | Company > Securities Management > Issued Summary > Shareholder/ Stockholder Summary > Registered Holder > Addresses > Default Address > Address Line 3 |
Address Line 4 | Company > Securities Management > Issued Summary > Shareholder/ Stockholder Summary > Registered Holder > Addresses > Default Address > State/Province, Country |
Security | Company > Securities Management > Issued Summary > Shareholder/ Stockholder Summary > Registered Holder > Transactions > Details > Security |
Amount Held at date of this return | Company > Securities Management > Issued Summary > Shareholder/ Stockholder Summary > Registered Holder > Running Total, as of the date of this return. |
Currency | Securities Management > Security > Currency > Currency ISO Code |
Amount Transferred | Company > Securities Management > Issued Summary > Shareholder/ Stockholder Summary > Registered Holder > Transactions > Details > Number Acquired |
Date of Transfer | Company > Securities Management > Issued Summary > Shareholder/ Stockholder Summary > Registered Holder > Transactions > Details > Date Acquired |
Transferee | Company > Securities Management > Issued Summary > Shareholder/ Stockholder Summary > Transactions > Transaction Type = Transfer > Details > ‘Transfer To registered Holder’ |
Past Present Member | If the member still has current holdings this field will display “Present Member” if the member no longer has current holdings this field will display “Past Member” |
List of past and present members | Please note: If a member held shares in the company at the time of the previous annual return, they will be listed even if they no longer hold shares in the company. |
Presenter |
|
Username | Admin > System Management > Electronic Filing > Presenter > Identifier / Electronic Signature String |
Password | Admin > System Management > Electronic Filing > Presenter > Authentication / PIN |
Presenter Details (Not sent to CRO) |
|
Name | Admin > System Management > Electronic Filing > Presenter > Name |
Presenter Details (Sent to CRO) |
|
Reference | Admin > System Management > Electronic Filing > Presenter > Reference |
I/We hereby certify that the particulars contained in this form are correct and have been given in accordance with the Notes on Completion of the statutory e.g. B1 Form. | GEMS does not populate this field – Please manually check before submission. |
WE HEREBY CERTIFY that all documents which are required under Part 6 of the Companies Act 2014 to be annexed to this annual return, have been so annexed, and that they are true copies of the originals laid or to be laid before the relevant general meeting, or presented to the member(s). | GEMS does not populate this field – Please manually check before submission. |
Electronic Filing Agent |
|
Signatory | Company > Electronic Filing > Certified by Statutory EFA Agent |
Agent Name | Company > Electronic Filing > Forename Company > Electronic Filing > Surname |
Agent Number | Company > Electronic Filing > EFA CRO ID |
Agent Type | Dropdown with; - Person - Corporate |
Representative Name | N/A |
Company > Electronic Filing > Email Address | |
Appended Documents | Files must be uploaded using the CRO Upload wizard to be possible for selection here. |