Once a change request has been made within GEMS, the approver has control over whether this information is permitted within the database.
Approver privileges are assigned by Admin users during the Approval Workflow configuration.
For new companies/business entities being added to the system, this is done so on a user basis, and for existing companies by using the Internal Contacts functionality within GEMS.
When a new Company/Business entity is added to GEMS, individual users are assigned as Approvers to allow for change control within the database.
Once the submitted data is accepted by the approver, the Company/Business entity is viewed by GEMS as live within the database and the Internal Contacts functionality can take over to allow for the configuration of existing entity workflows.
The Internal Contacts functionality within GEMS allows for a high level of change-control in collaboration with the Configurable Approvals Workflow.
For more information on managing Internal Contacts please see the tutorials on:
1. How to Assign Internal Contacts using the Internal Contacts Wizard
2. Replace Users in Internal Contact Types using the Search & Replace Wizard
Please note:
Approvers can be Admin, Edit, or Browse type users.
Only active users are available for selection.
Administrators may bypass the Approval process for any changes they make. This feature is enabled by Administrators under System Management
