The audit process comprises the following main tasks:
Configuring Verification Preferences - This step is done by a GEMS Administrator User. When the Attestations and Verifications module license is installed in GEMS, an additional section of System Options becomes available in the Admin > GEMS Settings > System Management > Options > General > Verifications section. The options in this section apply to all audits in GEMS so setting them to the desired value recommended. Detailed information on each option is available in Configuring Verification Preferences (Admin Only).
Setting up the Audit - This step is done by the Audit Manager who must be a GEMS Administrator User. This task comprises the following actions:
Assigning Audit Responsibilities – This action involves assigning GEMS users as updaters and verifiers for entities. See Assigning Audit Responsibilities (Audit Manager) for more details.
Creating an Audit - This action involves setting up a Verification Phase using the Verify GEMS Data Wizard. Verification Phases can also be edited, deleted, or cloned if needed. See Creating an Audit (Audit Manager), Cloning an Audit (Audit Manager), Editing an Audit (Audit Manager), and Deleting an Audit (Audit Manager) for more details.
Monitoring the Progress of an Audit - this action involves tracking which entities in an audit phase have been verified and which ones are outstanding. See Overseeing the Progress of the Audit (Audit Manager) for details.
Updating and Verifying Data – This step is done by the users assigned as updaters and verifiers for the entities in the audit phase. See Marking a Legal Entity "Ready for Verification" (Updaters) and Approving/Rejecting a Legal Entity that is "Ready for Verification" (Verifiers) for details.