The following panels can be found under View More Details, the Navigation Menu at the top of the page within a Business Entity/Company Snapshot:
Please note: The names of the hyperlinks may differ in different jurisdictions.
Company/Business Entity
Navigation Menu Link | Description |
Company/Business Entity Details |
|
Basics | Basic information about the company/ business entity, for example, name, jurisdiction, status, entity type, etc. |
Addresses | All addresses associated with the company/ business entity. |
Company Records Location (UK Only) | Locations at which different company records (e.g. Register of Members) are located. |
Communication | Communication details for the company/ business entity e.g. phone numbers, email, etc. |
Articles of Association/ By-Laws | Details of articles of association e.g. minimum number of directors etc. |
Contacts | Contact details of important company/ business entity contacts e.g. auditors. This section is used for contacts that are business entities, people, or non-affiliates. |
Internal Contacts | Contact details of important company/ business entity contacts e.g. auditors. This section is used for people that exist as users in GEMS. |
Industry Codes | Industry codes associated with the company/ business entity, e.g. NAICS codes. |
Business Activities | Business activities in which the company/ business entity is engaged. E.g. IT Services. |
Controllers (UK Only) | Holding company of the company. |
Inventory | Items held by the company/ business entity in its inventory and the locations of these items. |
Regulatory Reporting | Details related to FR Y10 and FR Y-6 reporting. |
Branches/Locations | Branches of the company/ business entity and their locations. NOTE: This section is available only if the ‘Branches/ Locations’ module license is installed. |
Taxation/Financial Details |
|
Taxation Details | Tax details for the company/ business entity. E.g. US Tax Entity Classification. |
Financial Statements | Financial statement for the company/ business entity. The values in this can be edited by the administrator and you can view how they are set up by going to Admin > Lookup Lists > Financial/ Business Statements. |
Business Statements | Business statement for the company/ business entity. The values in this can be edited by the administrator and you can view how they are set up by going to Admin > Lookup Lists > Financial/ Business Statements. |
Appointments - this section contains all appointments to the company/ business entity |
|
Board of Directors | All directors appointed to the company/ business entity. |
Officers | All officers appointed to the company/ business entity. |
Managers | All managers appointed to the company/ business entity. |
Company Secretary Appointments (UK Only) | All company secretaries appointed to the company. |
Appointments Held | All appointments held by this company/ business entity at other companies/ business entities. |
Committees | All committees set up at this company/ business entity. |
Committee Members | All members of committees set up at this company/ business entity. |
Groupings |
|
Automated Voting Interest – Displays information from both Securities Management & Other Register Screens |
|
Parents | Displays all the entities that hold shares in the company/ business entity. |
Subsidiaries | Displays all the entities in which the company/ business entity holds shares. |
Please note: Manual Groupings are no longer Used Within Gems. |
|
Parents | Parent companies/business entities of the company/ business entity as defined by Edit Users. |
Subsidiaries | Subsidiary companies/business entities of the company/ business entity as defined by Edit Users. |
Group Membership | The groups of companies/business entities to which the company/ business entity belongs. These groups are set up by Edit Users manually. |
Divisions | Contains details of divisions of the company/ business entity. |
Banking |
|
Banks | Bank details of banks where the company/ business entity has accounts. |
Bank Accounts | Details of bank accounts held by the company/ business entity. |
Account Signatories | Details of authorized signatories for the company’s/ business entity’s bank accounts. |
Bank Contacts | Contact details of bank officials associated with the company’s/ business entity’s bank accounts. |
Registrations & Licences/ Qualifications & Licences |
|
Incorporation/ Formation - Registration details for the company/ business entity e.g. registration date. |
|
Filings | Details of filings that are made by the company/ business entity, e.g. annual return. |
Accounts | Details of accounts filings, e.g. accounting period start and end dates. |
Agent History | Details of authorized filing agent for these filings. |
Foreign Registrations/ Foreign Qualifications - Foreign registration details for the company/ business entity. |
|
Filings | Details of foreign filings that are made by the company/ business entity. |
Agent History | Details of authorized filing agent for these filings. |
Trade Names/ Doing Business As (DBA) - List of trade names associated with the company/ business entity. |
|
Filings | Details of trade name filings that are made by the company/ business entity. |
Agent History | Details of authorized filing agent for these filings. |
Consumer Credit Licence (UK Only) - List of consumer credit licenses associated with the company. |
|
Filings | Details of consumer credit license filings that are made by the company. |
Other Registrations - List of registrations that do not fit into any of the above registration categories |
|
Filings | Details of filings for any other registrations. |
Agent History | Details of authorized filing agent for these filings. |
Filing Summary |
|
Annual Return Summary (UK Only) | Summary of filing information for the company annual return. |
Accounts Summary (UK Only) | Summary of filing information for the company accounts. |
Financial Statement Summary (US/ Canada Only) | Summary of filing information for the business entity accounts. |
Taxation Summary | Summary of filing information for the company/ business entity taxes. |
AGM Summary (UK Only) | Summary of filing information for the AGM. |
Regulatory Details (this is available only if the Regulatory Details module is installed) |
|
Regulatory Details | Details of the regulatory bodies to which the company/ business entity is required to report, for example, Companies House in the UK. |
Returns | Details of the regulatory returns made by the company/ business entity to the regulatory body. |
Reports | Details of the regulatory reports for the company/ business entity. |
Fees Report | Details of the regulatory fees that the company/ business entity must pay to the regulatory body. |
Waivers | Details of the regulatory rules that have been waived for the company/ business entity. |
Fines | Details of the regulatory fines imposed on the company/ business entity by the regulatory body. |
Business Permissions | Details of the activity that the regulatory body has authorized the company/ business entity to conduct. |
Persons with Significant Control (PSC) |
|
Company PSC Status | Details the status of the Company in terms of its progress toward identifying its relevant PSC. |
PSC Summary | Details the entities that the Company has identified as a PSC, contains information relating to the specific conditions that have resulted in that entity becoming a PSC. |
Mergers & Continuation History/ Merger History |
|
Surviving Entity | Details of the merging entity in merger. |
Merging Entity | Details of the surviving entity(s) in a merger. |
Intellectual Property (UK Only) |
|
Trademark Patent Service Mark - List of Trademarks, Patents, or Service Marks registered to the company |
|
Jurisdiction Used | The jurisdiction in which the Trademarks, Patents, or Service Marks are registered. |
Domain Name Registrations | Details of domain names registered to the company. |
Securities Management |
|
Authorized Summary - List of all share classes with their authorized numbers and values. |
|
Security | Details of all share classes issued by the company/ business entity. You can click on the Transactions and certificates link to view the transaction history for a share class and the certificates issued for it. |
Investment Summary - Available only when the Investment Summary module is installed. |
|
Incoming | Combines details from the Shareholder/ Stockholder Summary and the Additional Capital Contributions sections thereby tracking the total investment in the company/ business entity by another company/ business entity in the form of shares as well as cash injections. |
Outgoing | Combines details from the Shareholder/ Stockholder Summary and the Additional Capital Contributions sections thereby tracking the total investment by the company/ business entity in another company/ business entity in the form of shares as well as cash injections. |
Issued Summary (UK/ Ireland Only) |
|
Issued Capital | This lists the shares issued to shareholders and is used only by companies that do not use the Shareholder/ Stockholder Summary section. NOTE: This section is available only if the ‘Issued Capital’ module license is installed. |
Shareholder/Stockholder Summary - List of all shareholders and their shareholdings. |
|
Certificates | Details of all certificates issued in all the company/ business entity securities. |
Payments | Details of all payments made for all the company/ business entity securities. |
Capital Conversion Reserve Fund | Contains details of the fund created when the company adjusted its euro share value to convenient amounts before 30 June 2002. At this time, by decreasing the nominal value of its shares, an amount equal to the decrease was required to be paid into a fund known as the capital conversion reserve fund. Any reduction in this fund is regarded as a reduction in the capital of the company and section 72 Companies Act 1963 then applies. This section is needed for the Irish B1 Annual Return form. |
Additional Capital Contributions (US only) - Available only if the Capital Contributions module is installed. |
|
Incoming | Details any incoming cash injections into the business entity from a different business entity. |
Outgoing | Details any outgoing cash injections from the business entity to a different business entity. |
Listings | Details a company’s listing on a stock exchange, including initial public offering (IPO). |
Dividends | Details payment of a company’s dividends is recorded; this must be attached to a pre-existing security. |
Share Options/ Stock Options |
|
Share Option Schemes/ Stock Option Plans | Details of any internal share schemes run by the company/ business entity. |
Share Option Holders/ Stock Option Holders | Details of the holders of the internal share options (in the same way as the Shareholder/Stockholder Summary). |
Share Options Held/ Stock Options Held | Details of share/stock options held by the company/ business entity in other entities. |
Interests/Investments |
|
Internal Shareholdings/ Internal Stockholdings | Details of shareholdings/stockholdings held by the company/ business entity in other entities. |
External Share Options/ External Stock Options | Details of share options/stock options held in other companies/ business entities. |
External Shareholding/Investments/ External Stockholdings/ Investments | Details of shareholdings, assets, property, security, etc. held in external firms; this uses Non-Affiliates only, as companies normally form part of the group structure |
Internal Certificates | Details certificates relating to internal (i.e. within the group) share transactions only. |
Internal Payments | Displays transactions relating to internal share transactions only. |
Joint Holders (UK & Ireland only) | Displays the details of the joint holders of the shares. Joint Holders are used when two or more entities are involved in the purchase of shares. A ‘Joint Holder’ group is set up to represent the individuals. |
Register Information | Specifies whether all shareholder transactions are maintained within GEMS and if not, contains details for an alternate system. |
Holder Information - Displays information about the securities transactions for holders of shares in the entity |
|
Payee Information | Payee details relating to the holders of shares in the entity. |
Single Member Status (UK Only) | Contains information on entities that are single members of the selected company. If the company has more than one shareholder, it ceases to be a single member. |
Other Registers |
|
Document Execution Register | This register is an extension of the Register of Sealings. It gives details of any agreements or contracts executed by an officer. It will contain a document number, date of execution, signing parties, and transaction details. Users can print abstracts of this register through the Document Execution Register report wizard. |
Register of Charges & Mortgages (UK Only) | Details of charges and mortgages about the company. |
Register of Directors Conflict of Interest (UK Only) | Details of director's conflict of interest for company directors. |
Register of Members - Guarantee (UK Only) | Details of the parent companies for entities without a capital (i.e. financial) structure. |
Register of Members - Guarantee - Holdings (UK Only) | Specify the subsidiaries for entities without a capital (i.e. financial) structure. |
Register of Sealings (UK Only | Under Company Law, companies must maintain a register of sealings, that is, details of when seals were applied to specific files or documents. Details include Seal #, date of seal, etc. |
Register of Members - Non-Capital Ownership (US only) | Details of the parent companies for entities without a capital (i.e. financial) structure. |
Non-Capital Ownership - Holdings (US & Canada Only) | Specify the subsidiaries for entities without a capital (i.e. financial) structure. |
Contract Management |
|
Contract | List all contracts relating to the company/ business entity. |
Party to Contract | Details of all parties involved for each contract where the company/ business entity is the contract owner. |
Related Party to Contracts | Details of all contracts where the company/ business entity is a party to the contract. |
Donations |
|
Donations (Ireland only) | List all donations made by the company/ business entity. |
Documents |
|
Associated Documents | List all documents associated with the company/ business entity. |
Tasks |
|
Associated Tasks | List of all tasks assigned to various GEMS users for this company/ business entity. |
Electronic Filing |
|
Electronic Filing Authentication | Electronic Filing Authentication Details, e.g. representative authentication details. |
Notes |
|
Notes | Any notes users have made for this company/ business entity. |
History |
|
Name | History of all changes to the company/ business entity name. |
Type | History of all changes to the company/ business entity type. |
Entity Reporting Type (UK Only) | History of all changes to the company entity reporting type. |
Audit Trail | History of all changes to the company/ business entity record in GEMS. |
Tax Entity Classification | History of all changes to the company/ business entity tax entity classification. |
Status | History of all changes to the company/ business entity status. |
Entity Reporting Status (UK Only) | History of all changes to the company entity reporting status. |