To Add Bank Details to a Business Entity/Company
To Add Bank Name or Bank Branch Details to a Business Entity/Company:
From the Business Entity/Company Snapshot, click on the View More Details link and in the Banking section, click Banks.
Click New Bank to add a Bank or Bank Branch name to the Business Entity/Company.
Please note: Bank Name most often refers to the Bank Branch name. The following is also the process to add a new Bank Branch to a Business entity.
Use the Lookup list (binoculars) to Search if the Bank currently exists.
If the bank name does not already exist, click New Bank.
Click the Lookup list (binoculars).
If the bank name does not show up in search results here and does not already exist, click New Non Person Entity.
For Entity type select Branch/Location. Complete all mandatory fields such as Name/Lastname (the Bank Branch Name) and Status.
Continue to complete all additional relevant sections and fields such as Current Address, click Save.
Add Branch Number and Transit number if needed. To add the bank and bank branch name to the current business entity, click Use It Now.
Click Save.
Enter Effective Date and any Notes, click Save.
To Add or Update a Bank Account Name
To add a new Bank Account Name or to update an existing Bank Account Name, click on View More Details from the Business Entity/Company Snapshot. In the Banking section, Click Bank Accounts.
To edit the Bank Account name, click the Edit Icon.
Please note: If you are entering the name of a new account with an existing bank, and if the current account is no longer active, you need to first enter an "Effective To" date on the existing account to end date it.
If you are updating a Bank Account name due to a name correction, enter the correct name in the Account Name Field and click Save.
To add a new Bank Account, from the Bank Accounts screen, click New Bank Account to enter the New Account information.
Search for the existing bank by clicking on the Lookup list (binoculars). Complete the mandatory fields, by entering the Account Name/description and the Account Type.
Click Save.
To Add or Update a Bank Account Signatory
To add a signatory to a Bank Account:
Click on View More Details from the Business Entity/Company Snapshot.
In the Banking section, Click Account Signatories.
Please note: A Bank Signatory is an Entity, and as such they need to first be added to your GEMS database before you can add them to a Business Entity. See article Add New Entity for more information.
Click New Bank Account Signatories.
Complete any mandatory and required fields, such as Bank Name, Account Name, Bank Signatories and Effective From date and click Save.
To add a Bank Account Signatory end date:
From the Account Signatories screen click the Edit icon to open the Account Signatory details.
Enter the Effective To date in order to cease/end date the Bank Account Signatory.
To delete a Bank Account Signatory:
Bank Account Signatory information would be considered part of a Business Entity's historical data. You would never delete a Bank Account Signatory unless it was created in error. Instead, if you need to cease a signatory follow the steps above to end date it.
If the Bank Account Signatory entry was created in error, to delete it go to the Account Signatories Screen and click the Open icon (magnifying glass) to open the Bank Account Signatory details.
Click the DELETE button.
Click the checkbox for "Delete Business Entity Signatory Details" and click Submit.
To Unconfirm a Bank Account Signatory:
From the Account Signatories Screen click the Edit icon to open the Account Signatory details. Uncheck the Confirmed checkbox and Save.
